There is no shortage for document management systems in today’s digital world.  I have been in this industry for quite a long period and continues to do research.  Most larger organizations have already understood the need for a document collaboration system as it helps to unite their resources.  This sort of collaboration helps an organization to bring new products and services to the market and become a trailblazer.

The U.S. Department of Forest Services ( is one such pioneering organization in the digital content transformation.  The department had embarked on a mission to consolidate contents from disparate systems like Mainframes, Windows, and Unix/Linux into one system, Oracle Content Management System fifteen years ago.  This allowed 40,000 plus users spread across the country to collaborate contents and move in unison.  I was one among the few subject matter experts (SME) supported this 250 TB database with a petabyte storage allocated for managing the system.  When the time I left this project, the system had about 230 million contents.

My research on Content Management System stretched on the U.S Federal Agencies archival policy, The Library of Virginia (, public cloud and government cloud areas. I found the most products on the market, meets about 80 percent of their client’s needs and in some cases, it is very difficult to move out of the system.

I thought associating my experience and research in CMS with a product may help an organization.  ACVITS is an application that can help in real-world issues in this space.

ACVITS has few unique features that are unavailable in other document management systems.  Here are a few features that may benefit your organization.

1)    Protect the content from download and share by a recipient without your permission. Use case: IP documents.

2)    Share a file in public with an end-date. Auto expiry feature! Use case:  Contracts and offers.

3)    Find files faster with predictive searches, like Google Search. Use case: Efficient use of time.

4)    Collaborate and Recall contents in Private, Group or Public. Use case:  Real-world scenarios

5)    Bulk upload files 10X faster. Use case:  Out of the box, default settings, users love it.

6)    Follow the National Archives method of Retention method. Use case: Learn from NARA on content archiving.

7)    HIPAA and FERPA compliant storage. Use case:  Amazon AWS is a pioneer in this space.

8)    Very large file support, up to 5 TB. Use case:  Research labs, scientific and entertainment industry.

9)    Runs on the Amazon AWS cloud.  Use case:  Enterprise infrastructure at a fraction of the cost.

10)  Enterprise Mobility.  Use case:   Accessible anywhere with a Internet Browser.

I hope this helps you to make a better decision when you are looking for a Content Management System at work.