There is no shortage for document management systems in today’s digital world.  I have been in this industry for quite a long period and continues to do research.  Most larger organizations have already understood the need for a document collaboration system as it helps to unite their resources.  This sort of collaboration helps an organization to bring new products and services to the market and become a trailblazer.

The U.S. Department of Forest Services (https://www.fs.fed.us/) is one such pioneering organization in the digital content transformation.  The department had embarked on a mission to consolidate contents from disparate systems like Mainframes, Windows, and Unix/Linux into one system, Oracle Content Management System fifteen years ago.  This allowed 40,000 plus users spread across the country to collaborate contents and move in unison.  I was one among the few subject matter experts (SME) supported this 250 TB database with a petabyte storage allocated for managing the system.  When the time I left this project, the system had about 230 million contents.

My research on Content Management System stretched on the U.S Federal Agencies archival policy, The Library of Virginia (http://www.lva.virginia.gov/), public cloud and government cloud areas. I found the most products on the market, meets about 80 percent of their client’s needs and in some cases, it is very difficult to move out of the system.

I thought associating my experience and research in CMS with a product may help an organization.  ACVITS is an application that can help in real-world issues in this space.

ACVITS has few unique features that are unavailable in other document management systems.  Here are a few features that may benefit your organization.

1)    Protect the content from download and share by a recipient without your permission. Use case: IP documents.

2)    Share a file in public with an end-date. Auto expiry feature! Use case:  Contracts and offers.

3)    Find files faster with predictive searches, like Google Search. Use case: Efficient use of time.

4)    Collaborate and Recall contents in Private, Group or Public. Use case:  Real-world scenarios

5)    Bulk upload files 10X faster. Use case:  Out of the box, default settings, users love it.

6)    Follow the National Archives method of Retention method. Use case: Learn from NARA on content archiving.

7)    HIPAA and FERPA compliant storage. Use case:  Amazon AWS is a pioneer in this space.

8)    Very large file support, up to 5 TB. Use case:  Research labs, scientific and entertainment industry.

9)    Runs on the Amazon AWS cloud.  Use case:  Enterprise infrastructure at a fraction of the cost.

10)  Enterprise Mobility.  Use case:   Accessible anywhere with a Internet Browser.

I hope this helps you to make a better decision when you are looking for a Content Management System at work.